Document shredding for HR Departments
Background and credit checks are consumer reports under FACTA and must be destroyed properly. Medical leave records carry HIPAA-style protection. Rejected applicants and former employees are the files most likely to sit forever and most likely to hurt you.
Who this is for
Human resources teams in any business with more than a handful of employees, plus staffing agencies and PEOs.
What needs shredding
Applications and resumes, background and credit checks, I-9s, benefits enrollment, medical leave and accommodation records, disciplinary files and terminated-employee files.
The rule that applies
FACTA — and the certificate of destruction that documents you followed it.
What we recommend
A locked console next to the HR office, emptied monthly, plus an annual purge of terminated-employee files past retention. Documented with a certificate.
Recurring service · Purge shredding · Certificate of destruction
Questions we get from hr departments
How long do we keep employee files?
Commonly three to seven years after separation, depending on the record; ask your employment attorney. We shred what has aged out.
Can HR watch the shred?
Yes, and many HR managers do, then note it in the file log.
Do you shred applications we never hired?
Yes. Rejected applications contain the same personal information and the same FACTA obligation.
Ready to set up shredding for your hr department?
We quote in writing before anything is scheduled.