Document shredding for Medical & Dental Offices
HIPAA requires that protected health information be destroyed so it cannot be read or reconstructed, and HHS expects documentation of how you did it. Improper disposal is the single most common cause of small-practice HIPAA settlements: a Colorado pharmacy paid $125,000 over an unlocked dumpster, and a Massachusetts dermatology practice paid $300,640 over labels on empty specimen jars.
Who this is for
Physician practices, dental offices, chiropractors, physical therapy, behavioral health, urgent care, home-health agencies and pharmacies.
What needs shredding
Patient charts, intake forms, superbills and EOBs, lab and imaging reports, prescription labels, appointment schedules, sign-in sheets, referral faxes, and the specimen containers and ID bracelets that carry a name.
The rule that applies
HIPAA — and the certificate of destruction that documents you followed it.
What we recommend
Recurring locked-bin service fits most practices: a console at the front desk and in the records room, emptied monthly or every two weeks, shredded in your parking lot, with a certificate for the HIPAA file. We sign a Business Associate Agreement before the first pickup.
Recurring service · Purge shredding · Certificate of destruction
Questions we get from medical & dental offices
Do you sign a BAA?
Yes, before any service starts. HITECH requires it for any vendor handling PHI, and we have one ready.
What about old computers with patient data?
For retired workstations, servers and drives we bring in our partner Mansfield Technologies, who destroy media on-site with NSA-listed equipment and issue serial-level certificates. See hard drive shredding and electronics recycling.
Can we watch?
Always. The truck shreds in your lot and staff can watch every bin go in.
What about specimen containers and labels?
We destroy labeled containers, ID bracelets and prescription labels along with paper so nothing identifiable goes in the regular trash.
Ready to set up shredding for your medical & dental office?
We quote in writing before anything is scheduled.